Seamless Transition: Ace Relocation Drives Oswald Companies’ Headquarters Move with Precision and Efficiency
Oswald Companies, one of the nation’s largest independent insurance brokerage and risk management firms, embraces a holistic “One Oswald” approach to support businesses and individuals in managing risk across diverse areas, including property and casualty, employee benefits, and life insurance. With growth and expansion driving their need for a new, more dynamic headquarters, Oswald sought a relocation partner who could mirror their commitment to excellence and operational efficiency.
Ace Relocation Systems was chosen to lead this pivotal move, building on a history of successful smaller relocations for Oswald. Recognizing the significance of this transition, Ace Relocation delivered a customized relocation plan that addressed every aspect of the move, from disconnecting and reconnecting the IT infrastructure to carefully managing personal belongings for Oswald’s employees. Collaborating closely with Oswald’s furniture vendor, Ace Relocation ensured seamless integration and minimized disruption to daily operations. By providing an all-in-one solution and upholding their standard of precision, Ace Relocation demonstrated its value as a trusted partner, aligned with Oswald’s vision of excellence and growth.
The relocation for Oswald Companies was meticulously phased to minimize any impact on daily operations, ensuring a smooth transition to their new headquarters. Ace Relocation’s approach centered on delivering seamless solutions that upheld Oswald’s high standards.
IT Disconnect/Reconnect
With 325 employees using dual monitors, Ace Relocation took charge of disconnecting and reconnecting desktop IT for each workstation to be reinstalled at the new site. To accommodate Oswald’s workflow, the project was staggered by each floor, with one floor completed per week, allowing employees to maintain productivity throughout the process.
Server Relocation
Moving a critical server from a tightly packed room surrounded by essential systems posed a unique challenge. Ace Relocation collaborated closely with Oswald’s IT department, devising a carefully timed and precise relocation plan to protect data integrity and ensure continuous access to essential systems.
Color-Coded Moving System
To maintain order across multiple floors and streamline the move, Ace Relocation provided a color-coded system of crates, each color assigned to specific departments. This systematic approach ensured that each team’s belongings were organized and delivered directly to their new floor, supporting Oswald’s team structure and enabling swift, accurate setup.
Vendor Coordination
Ace Relocation synchronized efforts with Oswald’s furniture vendor, strategically timing each IT disconnect and furniture disassembly to maintain a smooth workflow. By completing tasks on schedule, Ace Relocation enabled the vendor to efficiently follow up, keeping the relocation process on track.
The phased plan began with Oswald employees packing personal items in crates provided by Ace Relocation. Our team then systematically disconnected IT equipment, staging each station alongside its corresponding crates. After technology was secured, the furniture vendor proceeded with disassembly, while all IT and crates were staged until the new space was ready. This detailed coordination allowed the final move to proceed without interruption, ensuring that every piece was swiftly reassembled and reconnected.
A Successful Move
Ace Relocation’s end-to-end service simplified every aspect of the move, from complex IT logistics to personal belongings and multi-vendor coordination. By managing the project in-house, Ace Relocation achieved cost efficiencies, kept to the precise schedule, and delivered a relocation that met Oswald’s operational needs with excellence. The result was a move that perfectly supported Oswald’s commitment to quality, enabling a transition that honored their standards for growth and innovation.
